For the first time since the establishment of the position of “Collection Officer of the Presidential Board of Humboldt Universität zu Berlin with headquarters at the Helmholtz-Zentrum für Kulturtechnik” in spring 2011, there is a central collection coordination at the HU. It bundles the interests of the collections managed decentrally at the institutes and represents them over the way the University.
The Collection Coordination supports the conceptual development of the collections and the collection work with the aim of intensifying the usability and use of the collections as infrastructures for research, teaching and transfer. It is responsible for the joint visualization of the collections inside and outside the HU. For this purpose, the Collection Coordination operates a portal on which all necessary information concerning the collections can be accessed at a central location. Addresses and contact persons, further information, activities and projects, and publications can be published here in a graduated publication model. In addition, it takes care of the regional and national networking of the collections, provides them with information and supports them in obtaining third-party funding.
Initially, the task of the central collection coordination was to sift through, order, and organize the field of collections at the HU. This effort resulted in the 2014 Sammlungsordnung (collection regulations), which for the first time defined which university holdings are considered collections and who is responsible for the respective collections as collection director. The collection regulations also provide a binding framework for issues such as the expansion and separation of objects and collections as well as loan transactions. By resolution of the Academic Senate and confirmation by the Presidential Board, the Collection Regulations have the status of a constitution of Humboldt-Universität.
The Collection Council is elected from among the HU’s collection directors. The central collection coordinator or collection representative of the Presidium is the fifth member of the Collection Council.